Vendor Requirement Terms and Conditions
Purchasing Terms and Conditions
Effective Date: 04/22/2021
Clauses:
1. Supplier notification is required in cases of nonconforming products, including arrangements for Whitley Machine Inc. approval of supplier nonconforming material.
2. Supplier notification is required for changes in product and/or process definition including, where required, per Whitley Machine Inc. approval.
3. The supplier will flow down to sub-tier suppliers the applicable requirements in the purchasing documents, including key characteristics.
4. Certification(s) of Compliance to all applicable specifications if requested by Whitley Machine Inc. / STP.
5. Right of Entry shall be granted to Whitley Machine Inc. / STP, its customers, and regulatory authorities, to all facilities involved with the order and to all applicable records, for the purpose of monitoring product quality.
6. Records resulting from the processing of this order shall be retained for a minimum of seven (7) years after completion of Whitley Machine Inc. / STP’s customer’s contract, or as otherwise required by that customer. If disposing of records after the minimum retention period, dispose of expired records by means of deletion from all servers/databases (for electronic records) or shred (for physical records).
7. Supplier responsible for Lost or Damaged Product
8. Supplier performance; Whitley Machine Inc. will evaluate and record the supplier(s) ability to meet contractual requirements, including product characteristics, specifications, on-time delivery, completion of documentation, and responsiveness to corrective actions. Whitley Machine Inc. reserves the right, at our discretion, to approve and/or disapprove a supplier for lack of performance.
9. Supplier Quality System; a Quality System which assures compliance with supplied documentation, including the purchase order, drawings, MOT, and specifications. A system that complies with ISO 9001, AS9100, and/or Nadcap preferred. Whitley Machine Inc. will validate the supplier Quality System status by confirming the sustained certification approval, quality surveys, and/or on-site surveillance audits.
10. Prevent the use of counterfeit parts (see 8.1.4 of the AS9100D / ISO 9001:2015 Standard)
11. Ensure that persons / employees are aware of:
- their contribution to product or service conformity
- their contribution to product safety, and
- the importance of ethical behavior
12. Suppliers will maintain an approved calibration system (where applicable) which ensures valid measurements within the appropriate accuracy and are traceable to the NIST.
13. For Calibration Suppliers; ISO 17025 Certified preferred.
Calibration Certificates must identify standards used and must be traceable to NIST (National Institute of Standards Technology).
